Individual Participation Limits
- An individual is allowed to present one major role PLUS one secondary role per meeting; or an individual may present a maximum of two secondary roles throughout the Annual Meeting.
- There are no limits on minor roles.
- It is expected that the individual will allow their name to be added to the program only in accordance with these limitations. Individuals initiating proposals will be required to withdraw presenters that exceed these limits.
Logistically responsible for submitting pre-formed panels
- Communicate with participants and get their commitment prior to submitting panel
- Create panel in submission system
- Ensure session follows AAA guidelines
- Edit session in system and submitted it through the online submission portal
- Communicate any changes and registration requirements to panelists and Program Committee
Supervise actual sessions
- Plays a critical role in ensuring sessions benefit panelists, audience, and the profession alike.
- Responsible for introducing each paper, the authors and the discussant(s).
- Chairs (particularly when different from the session organizer) should communicate with participants at least one month in advance, acquainting themselves with their backgrounds and their intended presentation, and informing them of the time limit for their talks.
- Managing time for each presentation, making sure no author exceeds their assigned time slot on the program, and ensures the discussion is polite and productive. Allowing an equal amount of time for each presenter (if 5 presenters, 10 minutes; if 4 presenters, 12 minutes; if 3 presenters, 15 minutes), followed by 20 minutes for comments from all discussants, and 15 minutes for audience discussion.
- Determine format and amount of time available to each participant. Normally, time should be divided equally among papers, regardless of how many co-authors are on the paper. People should be discouraged from having more than two presenters on the same paper. Discussants may need more time than paper presenters, if they have several papers to discuss.
Oral Presentation/Installation/Flash Presenter*
Actual presenter of the session
- Present their finding by way of a powerpoint presentation, installation, or flash presentation. This individual must be a AAA member and registered at the time of proposal submission.
Oral Presentation Discussant**
- One or two discussants are assigned to each panel.
- The paper presenters will provide a copy of their paper in advance for the discussants to read.
- If there are two discussants and more than four papers, they may want to divide the papers so that each paper receives comments from only one discussant.
- Discussants provide feedback pointing out both the strengths and areas of improvement.
- Discussants also may place the research in a broader context and discuss trends and themes.
Roundtables are meant to embody the spirit of a roundtable discussion: a group of up to 7 informed panelists will share ideas on a single topic.
- After brief opening statements (3–5 minutes each), the discussant will guide the remainder of the session in discussion with the panelists.
- Discussant will also collect questions and comments posed by audience members.
Roundtable discussants/introducers are moderators of a facilitated panel of presenters.
- They guide the direction of the discussion between presenters and the audience members.
- They also introduce the panel to the audience.
- Posters will be installed in a gallery space during the meeting.
- Authors will stand next to their posters, answer questions and engage their audience for the duration of their session.
- Each timeslot will feature 20–30 poster presenters.
A co-author is any individual who helped you work on the abstract or someone that you would like to recognize in creation of your submission. A co-author is an "in name only" role in which they are not presenting in any capacity in that specific session. Because it is a non-presenting role, they are not held to the same registration or membership requirements as presenters or session participants (organizers, chairs, discussants, etc.). Co-authors are listed in the final program with the corresponding abstract, but they are not identified as presenters or listed in the indices of the final printed program.
Any session type that allows for individual abstracts (oral presentation, individually volunteered paper, group gallery session, individual gallery session, or group flash presentations) may include co-authors.
- are listed in name only;
- are not co-presenters;
- are not required to register for the Annual Meeting or be active AAA members (but must be meeting registrants if they wish to attend the Annual Meeting or the session);
- are listed in the final program with the corresponding abstract, but not identified as presenters or co-presenters;
- are not listed in the indices of the final program or searchable with presenters.