Special Event Proposal Submission Types for the AAA Annual MeetingĀ  - Attend Events
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Special Event Proposal Submission Types for the AAA Annual MeetingĀ 

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In This Section

Special Event Proposal Submission Types

The submission portal will accept Special Event proposal submissions from April 15 through May 13 at 3 pm Eastern.

Accept/decline notifications will be sent during the week of August 1.

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What are special events?

Special events are non-scholarly events, such as

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Scheduling

Proposals submitted within this designated session type will be scheduled as part of the special events program. Scheduling special events is the responsibility of the executive office of AAA sections. To avoid conflicts with scholarly sessions, most special events are limited to 1.25 hours. 

Priority in the assignment of time and space will be given to AAA and Section business, board, interest groups, and committee meetings. Other special events will be accommodated to the degree possible.

To be listed in the meeting program, special event proposals must be accompanied by administrative fees at the time of submission. Scheduling notices will be sent out the week of July 31 (via email).

The Special Events Program will not accommodate panels, papers or professional presentations that belong on the scholarly program. 

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Non-AAA- or Section-Sponsored Special Events

Special Events not sponsored by AAA or any of its affiliated sections will be charged a $500 administrative fee to be included in the AAA Annual Meeting program. Fees must be paid no later than August 17, 2020 in order to be listed in the printed program, mobile application, and online scheduler (interactive program). Special event requests received after August 19, 2019 will only be included in the online scheduler and mobile application, pending receipt of payment.

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Submission Portal

The submission portal for Special Events will open on Wednesday, April 15.
Deadline: 3:00 pm Eastern on Wednesday, May 13.

The portal will not accept new submissions after this time. 

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Program Availability for Special Event Scheduling Requests

Time Frame Tuesday,
November 17
Wednesday,
November 18
Thursday,
November 19
Friday,
November 20
Saturday, 
November 21
Sunday, 
November 22
8am-Noon
  • Committee/Organizing
    Meetings

  • Committee/Organizing
    Meetings 

  • Board Meetings
  • Committee/Organizing Meetings 
  • Board Meetings
  • Committee/Organizing
    Meetings 
  • Board Meetings
  • Committee/Organizing
    Meetings
  • Board Meetings
  • Committee/Organizing
    Meetings
12:15pm-1:45pm   
  • Committee/Organizing
    Meetings 
  • Business Meetings
  • Committee/Organizing 
    Meetings 
  • Business Meetings
  • Committee/Organizing 
    Meetings 
  • Business Meetings
  • Committee/Organizing 
    Meetings 
 
2pm-6:15pm
  • Committee/Organizing
    Meetings 

  • Committee/Organizing
    Meetings

  • Board Meetings
  • Committee/Organizing
    Meetings
  • Board Meetings
  • Committee/Organizing
    Meetings
  • Board Meetings
  • Committee/Organizing
    Meetings 
 
6:15pm-7:30pm  

 N/A -
Non-compete timeslot for
2020 AAA
Programming

  • Business Meetings
  • Committee/Organizing 
    Meetings
  • Receptions
 N/A -
Non-compete timeslot for 
2020 AAA
Programming

 N/A -
Non-compete timeslot for 
2020 AAA 
Programming

 
7:45pm-11:59pm  
  • Business Meetings
  • Committee/Organizing
    Meetings
  • Receptions
  • Business Meetings
    Committee/Organizing 
    Meetings
    Receptions
  • Business Meetings
  • Committee/Organizing
    Meetings
  • Receptions
  • Business Meetings
  • Committee/Organizing
    Meetings
  • Receptions
 

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